Build your weekly staff rota in minutes. Assign shifts, avoid double-bookings and share the schedule with your team. Export to Google Calendar or print as PDF — free, no signup.
Our free online employee shift schedule maker is designed for small to medium businesses that need a simple, visual work rota without paying for expensive scheduling software. No spreadsheets, no manual grids — just a clean, printable shift schedule built in minutes.
Use it for any industry where shift work is involved. The conflict detection feature ensures no employee is accidentally double-booked, and the Google Calendar export means staff can have their shifts on their own phones without you needing to message everyone individually.
Loads a 7-day rota with morning, evening and night shifts pre-built. Assign team names to each shift and customise times in seconds. No blank-slate setup.
Instantly highlights in red if two shifts overlap on the same day. Catches scheduling errors — like two staff members assigned the same role at the same time — before you publish the rota.
Export each employee's rota as a .ics file. They import it into their personal Google Calendar and get phone reminders before every shift — no group message needed.
Download a clean A4 PDF or PNG of the rota to print and pin on your staffroom noticeboard, till area or kitchen wall. Looks professional every time.
Assign different colours to different teams, roles or employees. Blue for kitchen staff, green for floor staff, red for management. Visual clarity at a glance.
Add notes to each shift — "lead server on duty", "floor manager", "training shift". These appear on the grid and in the exported PDF and calendar entries.
Open the timetable maker, go to Templates and select "Shift Rota". It loads a 7-day schedule with morning (6am–2pm), evening (2pm–10pm) and night (10pm–6am) shifts pre-built across the week. This is your starting structure.
Click each shift to edit. Change the shift name to the employee or team name (e.g. "Morning Shift" to "Sarah — Front Desk"), adjust hours if they're different and assign a colour per team or role. Add any notes in the description field.
Click any empty cell on the grid to add more shifts. Or use Smart Fill — type "Manager on Duty - Mon, Fri at 9:00 to 17:00" and it creates the entry automatically. Add as many roles as your business needs.
Check the Events tab for any conflict warnings. Once clean, download as PDF for the noticeboard or export as .ics files for staff to import into their Google Calendars. Your rota auto-saves so you can edit it week to week.
No software to install, no account to create. Have your employee schedule ready in minutes.
Create Shift Schedule — Free